⚠️ Available with the Professional package.
If you’re interested in trying out the feature, please get in touch with our customer support team via chat or email at support@peopleforce.io.
The Job Catalog is your organisation’s single source of truth for every role. It helps systematize job responsibilities, skills, requirements, and enables better management of employee development, compensation, and recruitment processes.
It is made up of:
Job Profiles — standardized role definitions that include title, level, skills and any custom data you need.
Job Groups — hierarchical folders that keep profiles organised (e.g. Engineering → Front-End).
Once created, Job Profiles can be assigned to employees, filtered in reports, targeted in workflows, and linked to competencies—so every HR process speaks the same language.
The quick process of configuring the Job Catalog consists of Building Job Groups > Configuring Profile Fields > Creating Job Profiles > Assigning to Employees. Each step is described in detail below.
Build your Job Groups
Build your Job Groups
Before you dive in, decide whether you need a hierarchical folder tree (e.g., Engineering → Front‑End → Mobile) or a plain, flat structure. Pick the approach that mirrors how your organisation already talks about roles—clarity here will save time for every manager and HR report later.
Go to Settings → Job Catalog.
Click + Add > + Job group to create top‑level folders such as Engineering, Sales, Operations.
In the Create group window:
Name – provide the folder name (e.g., Engineering).
Parent group – leave blank for a top‑level folder or choose an existing group to nest it underneath (e.g., Engineering → Front‑End).
Click Save.
Repeat for each group or sub‑group you need – you can build the full hierarchy in one go or add sub‑groups later via the same button.
In addition, you can use the 3-dots button next to each group to add a sub-group or job profile.
When the folder tree mirrors your career framework, proceed to the next step.
Configure Job Profile fields
Configure Job Profile fields
Before you start adding profiles, decide which data points every role should capture. Think of the field template as the blueprint for every role: invest a few minutes now and every downstream HR process stays clean and reliable.
Navigate to Settings → Job Catalog → Job Profile fields.
Review the built-in fields:
Name & Job Group — always present and required.
Job Level & Skills — optional; hide them if they’re not relevant to your organisation.
Click + Add to create a field.
Provide its name.
Pick a data type from the dropdown that must be provided for the field: single-line text, number, single-select, multi-select, date, employee reference, etc.).
Add description so people know exactly what belongs in the field.
Tick the Reqired checkbox if the field must be completed before the profile can be saved.
Save the field.
The template updates instantly, and these fields will appear on every new Job Profile you create. Disable an unused field at any time by flipping its toggle.
Re-order fields by drag-and-drop if you’d like them to appear in a specific sequence on the form.
Create Job Profile
Create Job Profile
The other important step is to fill the created job groups with profiles.
Go to Settings → Job Catalog.
Click + Add > + Job Profile or click the 3 dots next to the required group and select the corresponding option.
Provide the official role name.
Pick the Job group you created in earlier.
Fill in the fields you configured in the previous section. For example:
choose Job Level from the drop-down;
select skills required for the role;
Save the profile when all data is entered.
Repeat steps 1-6 until all key roles are covered.
Assign a Job Profile to an employee
Assign a Job Profile to an employee
Until a profile is linked to an actual person, it’s just metadata. The moment you assign it, PeopleForce can:
Stamp a role-change history line on the employee card—great for audits and promotions.
Trigger workflows that rely on the new role (e.g., provisioning a design laptop for every Product Designer).
Populate reports & filters so head-count, compensation and DEI dashboards stay perfectly in sync.
To assign a job profile complete the following steps:
Open an employee’s Profile > Job tab and scroll to the Job profiles section.
Click + Add to change the data.
Select the Effective date when the change starts.
Pick the Job profile from the drop-down.
Save data.
The Job profile change is tracked in the history chart.
Put the catalog to work
Put the catalog to work
The real value of the Job Catalog shows up the moment you start using those profiles across PeopleForce:
Directory: Job Profile/Group filters are available for quick employee search.
Automate workflows: When you create or edit a workflow, add a Job Profile condition to launch workflows only for specific roles.
Drive reporting & analytics: Reports now include Job profile parameters for more precise analysis.
Enforce competencies: Attach a competency to a Job profile once; every employee in that role inherits it instantly, keeping performance reviews aligned with actual job expectations.
People data change request forms: Includes a Job profile section and lets managers mark promotions by switching the employee’s Job Profile.
With Job Groups and profiles all in place, your new Job Catalog becomes the single source of truth that powers consistent data, smarter automation, and richer insights across PeopleForce.