Question 1

Integration with Google Calendar

Accepted Answer

Integration with Google Calendar

Q: Divisions, departments and teams - how to use?

${color}[#000000](Organizational structure) This chain (diagram) reflects the organization's hierarchy and composition. There are three categories in the PeopleForce system: __Divisions __ __Departments __ Teams Fundamental principles Building a chain of organizational structure is carried out based on departments. These employee lists are not linked. Departments and teams are not displayed in the corporate scheme. Divisions and departments can be created without appointing employees immediately (for example, preparing for the opening of a new subdivision without hiring a staff yet). Now in more detail for each category. | Divisions is part of a company that operates within the entire company. A division can be smaller than a department. The scheme of an organization influences it. Example: Hewlett Packard has many divisions: printers, portable, servers, etc. All use the HP brand. | Department is an independent structural unit of the company. It can include subsidiary departments (divisions) and reports directly to the CEO, head or department manager. Departments in the system are units that are smaller than divisions. For example, you can choose the Finance department to which a particular employee belongs. In this case, the division can be specified as "Accounting". Additionally, you can create departments and specify their subsidiaries to them, thus, without using divisions and creating a tree from departments. | Team is a method of

Q: Update 1.7.5. Vacancy requests, password rules, careers site settings

Version 1.7.5 Release date: 10/8/2021 | You can learn more about new features in our <a href="https://peopleforce.io/product-updates/peopleforce-updates-august-2021">article</a> <h4 id="addednewfunctionalityformsandvacancyrequests">Added new functionality: Forms and Vacancy requests.</h4> Introducing a new functionality, Forms. Forms will help the HR routine become more flexible, and HR managers will get a simple resource for communication and approval of any kind of requests from employees and managers. Forms can be managed for different departments and locations, choosing who will be able to see and send requests. For example, now you can create a form that will only be available to the development department in Kyiv. Forms are created on the Me page in the Forms section or by clicking on the quick button on Dashboard. The procedure for approving a request is set once in the Settings. You need to go to the Forms section and create an approval template for the required form. You can create multiple templates with different approvers if you have a large company with multiple departments and different responsibilities. <ul> <li>new Forms screen in Settings to create, edit and delete forms</li> <li>new Hiring plan screen with filters in Vacancies to track vacancy requests</li> <li>new Forms screen in My dashboard to track your submitted vacancy requests</li> <li>permissions to manage Hiring plan screen</li> <li>permissions to manage Forms screen</li> <li>email and web notifications for Vacancy request submitted, approved, rejected</li> <li>slack notification to approver to appr</li> </ul>

A Quick Guide On How To Add Your PeopleForce Calendar To Your Google Calendar

In your PeopleForce account, open the "Calendar" section in the sidebar menu

|| Don't see the Calendar section? You may not have access to it. 🔒 Contact your system manager to find out whether you have a permission or not.

Company calendar in PeopleForce

In the upper right corner of the Calendar, click on the "Share" button

In the window that opens, click on the "Copy" button next to the field "Google Calendar iCal URL."

Now you need to add the link to your Google Calendar.

Open calendar.google.com
In the lower-left corner, find the "Other calendars" section and click on the "Add" icon next to the name and select the "Add by URL" option

In the Settings page that opens, paste your link into the "Calendar URL" field and click the "Add Calendar" button
Click on the back arrow in the upper left corner of the screen to return to the Calendar and admire the result!

||| It could take up to 12 hou

Question 2

Divisions, departments and teams - how to use?

Accepted Answer

${color}[#000000](Organizational structure)

This chain (diagram) reflects the organization's hierarchy and composition. There are three categories in the PeopleForce system:

__Divisions __ __Departments __ Teams

Fundamental principles

Building a chain of organizational structure is carried out based on departments. These employee lists are not linked. Departments and teams are not displayed in the corporate scheme.

Divisions and departments can be created without appointing employees immediately (for example, preparing for the opening of a new subdivision without hiring a staff yet).

Now in more detail for each category.

| Divisions is part of a company that operates within the entire company.

A division can be smaller than a department. The scheme of an organization influences it.

Example: Hewlett Packard has many divisions: printers, portable, servers, etc. All use the HP brand.

| Department is an independent structural unit of the company. It can include subsidiary departments (divisions) and reports directly to the CEO, head or department manager.

Departments in the system are units that are smaller than divisions.

For example, you can choose the Finance department to which a particular employee belongs. In this case, the division can be specified as "Accounting".

Additionally, you can create departments and specify their subsidiaries to them, thus, without using divisions and creating a tree from departments.

| Team is a method of

Question 3

Employee import into PeopleForce

Accepted Answer

Employees Import Into PeopleForce

A quick manual on how to import employees into the system.

You can download the file (template) here in the .csv and xlsx formats.

The Import functionality supports two file types: .csv and .xlsx. Before you upload a spreadsheet make sure that all cells contain correct information, so that the system could process it. Refer to the template provided above, if you need an example.

Mandatory fields are bold:

employee_id - Employee ID first_name - Employee first name middle_name - Employee middle name last_name - Employee last name email - Working email personal_email - Personal email date_of_birth - Date of birth gender - Gender hired_on - Hiring date phone_number - Work phone number mobile_number - Personal phone number employment_type - Type of employment
position - Position department - Department division - Division location - Location facebook_url - Facebook profile linkedin_url - LinkedIn profile twitter_username - Twitter username skype_username - Skype username slack_username - Slack username skills - Skills reporting_to_employee_id - Manager’s ID salary_amount - Salary amount salary_currency_code - Currency salary_effective_on - S

Question 4

Candidate import into PeopleForce

Accepted Answer

Candidates Import Into PeopleForce

A quick manual on how to import Candidates into the system.

You can download the file (template) here in the .csv and xlsx formats.

The Import functionality supports two file types: .csv and .xlsx. Before you upload a spreadsheet make sure that all cells contain correct information, so that the system could process it. Refer to the template provided above, if you need an example.

Here’s the list of candidate fields:

full_name - Candidate full name
email - Candidate email
gender - Gender
skills - Candidate skills
phone_numbers - Phone Number
skype_id - Skype username
source - Candidate source
linkedin_url - LinkedIn profile
position - Position
location - Location
facebook_url - Facebook profile
added_on - Adding date
date_of_birth - Date of birth
desired_salary - Expected salary
currency_code - Currency
notes - Comments
created_by_id - Recruiter who added the candidate

|| Please note that when you import candidates, make sure that the imported data has the correct format of: date (01.01.2021), phone number (+380), full name, email address. All fields are validated by the system.

The current date format can be found in Settings -> General

Question 5

Two-Factor Authentication

Accepted Answer

| What Is Two-Factor Authentication (2FA)? Two-factor authentication (2FA), sometimes referred to as two-step verification or dual-factor authentication, is a security process in which users provide two different authentication factors to verify themselves. This process is done to better protect both the user's credentials and the resources the user can access. Two-factor authentication provides a higher level of security than authentication methods that depend on single-factor authentication (SFA), in which the user provides only one factor -- typically, a password or passcode. Two-factor authentication methods rely on a user providing a password, as well as a second factor, usually either a security token or a biometric factor, such as a fingerprint or facial scan.

|| What kind of 2FA is used in PeopleForce? At PeopleForce, we use two-factor authentication via Software Tokens. This is a more advanced method that is gaining popularity.

Users need to install the app on their computer or smartphone to get the code. The software dynamically generates codes for the user for a short period of time. After successfully logging into the account, the user needs to open the application and enter the code that the application generated.

Examples of two-factor authentication software are Google Authenticator, Authy, Microsoft Authenticator.

|| What are authentication factors? Authentication factors, listed in approximate order of adoption for computing, include the following:

A

Question 6

Update 1.7.5. Vacancy requests, password rules, careers site settings

Accepted Answer

Version 1.7.5 Release date: 10/8/2021

| You can learn more about new features in our article

Added new functionality: Forms and Vacancy requests.

Introducing a new functionality, Forms. Forms will help the HR routine become more flexible, and HR managers will get a simple resource for communication and approval of any kind of requests from employees and managers.

Forms can be managed for different departments and locations, choosing who will be able to see and send requests. For example, now you can create a form that will only be available to the development department in Kyiv. Forms are created on the Me page in the Forms section or by clicking on the quick button on Dashboard. The procedure for approving a request is set once in the Settings. You need to go to the Forms section and create an approval template for the required form. You can create multiple templates with different approvers if you have a large company with multiple departments and different responsibilities.

new Forms screen in Settings to create, edit and delete forms
new Hiring plan screen with filters in Vacancies to track vacancy requests
new Forms screen in My dashboard to track your submitted vacancy requests
permissions to manage Hiring plan screen
permissions to manage Forms screen
email and web notifications for Vacancy request submitted, approved, rejected
slack notification to approver to appr

Frequently Read Articles

Browse All Categories