Question 1

Integration with Google Calendar

Accepted Answer

Integration with Google Calendar

Q: Update 1.7.5. Vacancy requests, password rules, careers site settings

Version 1.7.5 Release date: 10/8/2021 | You can learn more about new features in our <a href="https://peopleforce.io/product-updates/peopleforce-updates-august-2021">article</a> <h4 id="addednewfunctionalityformsandvacancyrequests">Added new functionality: Forms and Vacancy requests.</h4> Introducing a new functionality, Forms. Forms will help the HR routine become more flexible, and HR managers will get a simple resource for communication and approval of any kind of requests from employees and managers. Forms can be managed for different departments and locations, choosing who will be able to see and send requests. For example, now you can create a form that will only be available to the development department in Kyiv. Forms are created on the Me page in the Forms section or by clicking on the quick button on Dashboard. The procedure for approving a request is set once in the Settings. You need to go to the Forms section and create an approval template for the required form. You can create multiple templates with different approvers if you have a large company with multiple departments and different responsibilities. <ul> <li>new Forms screen in Settings to create, edit and delete forms</li> <li>new Hiring plan screen with filters in Vacancies to track vacancy requests</li> <li>new Forms screen in My dashboard to track your submitted vacancy requests</li> <li>permissions to manage Hiring plan screen</li> <li>permissions to manage Forms screen</li> <li>email and web notifications for Vacancy request submitted, approved, rejected</li> <li>slack notification to approver to appr</li> </ul>

A Quick Guide On How To Add Your PeopleForce Calendar To Your Google Calendar

In your PeopleForce account, open the "Calendar" section in the sidebar menu

|| Don't see the Calendar section? You may not have access to it. 🔒 Contact your system manager to find out whether you have a permission or not.

Company calendar in PeopleForce

In the upper right corner of the Calendar, click on the "Share" button

In the window that opens, click on the "Copy" button next to the field "Google Calendar iCal URL."

Now you need to add the link to your Google Calendar.

Open calendar.google.com
In the lower-left corner, find the "Other calendars" section and click on the "Add" icon next to the name and select the "Add by URL" option

In the Settings page that opens, paste your link into the "Calendar URL" field and click the "Add Calendar" button
Click on the back arrow in the upper left corner of the screen to return to the Calendar and admire the result!

||| It could take up to 12 hou

Question 2

Candidate import into PeopleForce

Accepted Answer

Candidate import into the PeopleForce system

A quick manual on how to properly import candidates into the system

You can download the file (template) from the link.

To start working with import, you need to fill the file correctly. Valid formats are .csv and xlsx. Example of filling a file:

The following fields are available for automatic loading:

full_name - Candidate full name
email - Candidate email
gender - Gender
skills - Candidate skills
phone_numbers - Phone Number
skype_id - Skype username
source - Candidate source
linkedin_url - Linkedin link
position - Position
location - Location
facebook_url - Facebook link
added_on - Adding date
date_of_birth - Date of birth
desired_salary - Expected salary
currency_code - Currency
notes - Comments
created_by_id - Recuiter who added the candidate

Please choose the comma format of the delimiters when saving.

Open Settings and go to Import.

|| Don't see the Settings or Import section? You may not have access to it. 🔒 Contact your system manager to find out more.

Choose the candidates download to download the desired file.

![](

Question 3

Update 1.7.5. Vacancy requests, password rules, careers site settings

Accepted Answer

Version 1.7.5 Release date: 10/8/2021

| You can learn more about new features in our article

Added new functionality: Forms and Vacancy requests.

Introducing a new functionality, Forms. Forms will help the HR routine become more flexible, and HR managers will get a simple resource for communication and approval of any kind of requests from employees and managers.

Forms can be managed for different departments and locations, choosing who will be able to see and send requests. For example, now you can create a form that will only be available to the development department in Kyiv. Forms are created on the Me page in the Forms section or by clicking on the quick button on Dashboard. The procedure for approving a request is set once in the Settings. You need to go to the Forms section and create an approval template for the required form. You can create multiple templates with different approvers if you have a large company with multiple departments and different responsibilities.

new Forms screen in Settings to create, edit and delete forms
new Hiring plan screen with filters in Vacancies to track vacancy requests
new Forms screen in My dashboard to track your submitted vacancy requests
permissions to manage Hiring plan screen
permissions to manage Forms screen
email and web notifications for Vacancy request submitted, approved, rejected
slack notification to approver to appr

Question 4

Update 1.7.6. Cover photos, employee reference fields, request substitutions

Accepted Answer

Version 1.7.6 Release date: 09/09/2021

| You can learn more about new features in our article

Leave request substitutions and other improvements to leave requests policies

It allows substitutes if the approver is on non-working leave when they receive an approval request. The request is then redirected to their manager, manager’s manager, manager of 3rd line, team lead, department head, specific person or employee reference.

Added option to allow or forbid users to withdraw requests that received at least one approval.

Extended leave approvals to support assigning employee reference field as an approver. If the field is empty for a user requesting leave, the approver will not be assigned.

Onboardings and offboardings now support employee reference fields

Extended onboarding and offboarding tasks assignees to include employee reference field. If the field is empty for a user onboarding task is assigned to, a task will be associated with the user assigning the onboarding.

Updated onboarding web and email notification to include Associated To information.

Cover photos for employee profiles

Updated design of employee profile: now employees can upload their own cover images. In general settings it is possible now to upload a defaul cover image for a company.

Visual improvements to the login page, 2FA page, general settings page.

And other changes!

Improvements t

Question 5

Employee import into PeopleForce

Accepted Answer

Employee import into the PeopleForce system

A quick manual on how to properly import employees into the system

You can download the file (template) from the link in formats .csv and xlsx.

To start working with import, you need to fill the file correctly. Valid formats are .csv and xlsx.

Example of filling a file:

The following fields are available for automatic loading:

employee_id - Employee ID first_name - Employee first name middle_name - Employee middle name last_name - Employee last name email - Working email personal_email - Personal email date_of_birth - Date of birth gender - Gender hired_on - Hiring date phone_number - Work phone number mobile_number - Personal phone number employment_type - Type of employment position - Position department - Department division - Division location - Location facebook_url - Facebook link linkedin_url - Linkedin link twitter_username - Twitter username skype_username - Skype username slack_username - Slack username salary_amount - Amount of compensation salary_currency_code - Currency code of compensation salary_frequency - Frequency of compensation. Can be month/year/hour/week/day `s

Question 6

Integration with Telegram Bot

Accepted Answer

Integration of your account with Telegram will make it possible to view the list of employees who are in your company (name, contacts and position of the employee), view your leave balance (vacations, sick leaves, etc.) and also submit a request for a Day Off via the Telegram app :)

To turn on integration go to your account settings. Click on your name in the upper right corner and select the "Account" option in the drop-down list.
In your account, click on the Telegram icon.

|| Don't see the Telegram icon? Perhaps your company has integration disabled 🔒. Contact your system administrator to find out more.

After clicking on the icon, the page will switch you to Telegram open tab and you will go directly to the bot, where your account in PeopleForce will be linked.

|| What if there is no Desktop version of Telegram? If you do not have the extended version of Telegram Desktop installed, but you use a mobile app, you can connect the integration by logging into the system from a mobile device in a browser. To do this, go to the main site PeopleForce from a mobile browser, open the menu and click "Login" (at the bottom of the pop-up menu).

Here you need to write the domain of your company and then enter your mail and password to enter your personal account. The s

Frequently Read Articles

Browse All Categories