Gmail integration allows recruiters to connect their inboxes to PeopleForce to send emails to candidates from PeopleRecruit through their email. Additionally, the integration will sync emails with this candidate and display them in the candidate profile for easy access. No need to start the chain from PeopleForce anymore, since integration will pull up all the emails. Candidates will see your integrated email as a sender, which should provide better trust during communication and help to avoid getting into Spam.
How to enable integration?
To enable integration, navigate to your profile picture in the top right corner of the screen and click on it.
From the dropdown menu, select "Account settings."
Scroll down the page until you see the section labeled "Integration."
Click on the "Connect" button to the right of the Gmail integration section.
Enter your Gmail email address and password to log in.
A pop-up window will appear asking you to confirm that you want to connect your account to Gmail. Click "Allow" to proceed.
That's it!🔅Your account is now integrated with Gmail and all changes or updates made to your emails, such as sending or receiving new emails, will be reflected in your PeopleForce account every 60 minutes.
✨ This is user-level integration, therefore user performing integration will integrate only their own inbox. This will not affect other employees in the company.
How to send emails with integration?
If you have integrated your Gmail account with PeopleForce, you can send emails in two ways. First, you can compose an email directly from your Gmail inbox. Second, you can use the PeopleForce platform to send emails to candidates.
To send an email to a candidate from your PeopleForce account, you need to go to the candidate's profile and open the Emails tab. Then, you can write your message in the provided text box and click the send button. With just a few clicks, your message will be sent to the candidate and you can keep the hiring process moving forward.
When you send an email to a candidate from PeopleForce and receive a reply, you will be able to view it in the same tab where you composed the original one. This makes it easy to keep track of all communication with the candidate in one place, without having to switch between different email accounts or platforms.
How to remove integration?
To remove integration between your PeopleForce account and Gmail, you can follow these steps:
Click on your profile picture in the top right corner of the screen.
Select "Account settings" from the drop-down menu.
Scroll down to the " Integration" section.
Click on the "Disconnect" button next to the Gmail account you want to remove integration with.
Confirm that you want to disconnect the Gmail account by clicking "Yes" in the pop-up window.
After completing these steps, the integration between your PeopleForce account and Gmail will be removed.
FAQ
How often emails are synced?
Emails are synced every 60 minutes.
Will I see the emails I sent in my Gmail inbox?
Yes, your emails will be displayed in both Recruit and your Gmail inbox.
What if the user is terminated or self-access is disabled?
In such case, the integration will be also disabled. If user access was restored then integration will be running again, without the need to integrate again.