The Google Workspace integration helps HRs and system admins automate employee management tasks, like adding new Google Workspace users, updating profiles, and removing terminated users. You can set up workflows for automatic user creation or removal, or manually add existing employees to your Workspace directory.
⚠️ You must be a Google Workspace Super Admin and a PeopleForce admin to enable and manage the sync.
Enable the Google Workspace integration
Go to Settings > Integrations > Google Workspace integration.
Click Install.
If the integration is already installed, tick the checkbox to enable one-way sync.
Enabling employee sync will start the one-way sync from PeopleForce to Google Workspace, allowing updates to employee data.
Choose what data to sync
After enabling the integration, you can select the specific data fields to synchronize, such as:
Full name
Profile photo
Manager
Employee ID
Job position
Any updates made in PeopleForce will automatically reflect in Google Workspace for the fields you've selected.
Automate employee creation and removal with workflows
Go to the Workflows section and select your Onboarding or Offboarding workflow.
Add a new action and choose the Google Workspace action.
In the pop-up, select:
Create a Google Workspace user to add a new employee.
Delete the employee Google Workspace user to remove someone.
Adjust the settings based on your needs.
⚠️ Make sure the employee already has an assigned email address in the profile before creating their Google Workspace user.
Manually add existing employees to Google Workspace
If needed, you can manually add users:
Go to the employee’s profile.
Open the Actions menu.
Click Create Google Workspace user.
⚠️ When an employee is terminated in PeopleForce, their Google Workspace account will be automatically deleted once their last working day has passed.
The user will appear in your Google Workspace directory within a few seconds after refreshing the page.
