Autenti is a trusted electronic signature provider, enabling businesses to sign documents securely and in full compliance with eIDAS regulations. With the PeopleForce & Autenti integration, you can seamlessly send, sign, and store documents while automating the entire signature workflow.
With this integration, you can:
✅ Collect signatures from multiple signers.
✅ Quickly find, automatch, and assign documents to the right employee.
✅ Streamline the signing process via workflows.
✅ Upload, assign, and split multiple documents at once.
✅ Save signed documents in the appropriate employee folders securely.
✅ Get notifications and track signing statuses.
❗Note: We're rolling out this feature gradually. If you’d like to try this feature, please contact us at csteam@peopleforce.io.
Install the Autenti Integration
Install the Autenti Integration
Navigate to Settings → Integrations → eSignature providers → Autenti.
2. You will be redirected to the Autenti sign-in page.
3. Enter your email and grant the necessary permissions to link your Autenti account with PeopleForce.
Request an eSignature
Request an eSignature
While uploading a document
Go to the Documents tab.
Click + Add document > Upload.
Select the document folder.
Upload a PDF or DOCX file.
Assign the document to one or more employees.
Check the Request eSignature option.
Select the eSignature provider and type:
Autenti eSignature – Suitable for most business documents, enabling secure digital consent.
Qualified Electronic Signature in Autenti – Offers the highest level of legal validity, equivalent to a handwritten signature under EU law. Recommended for high-value contracts and official transactions.
Assigned employees will receive a notification via email, task, or dashboard.
In document preview mode
Open the document in preview mode.
If you are an HR/Admin user, click Request eSignature.
Select the eSignature provider and type.
Upload the document.
Sign a document with Simple Electronic Signature
Sign a document with Simple Electronic Signature
After a document is sent for eSignature, the employee will receive an email with a link to view and sign the document. Additionally, a system notification will be sent to their Notification bar and To-Do's widget, allowing them to click and be redirected to the Autenti page for signing.
The eSignature process may vary depending on the selected eSignature type.
For a Simple Electronic Signature:
Click "View and sign document" in the email you received.
You will be redirected to the document, review it.
Check the box: "I hereby declare that I know and accept the content of the attached files and accept the provisions of the Autenti Platform Terms and Conditions and the Autenti Trust Services Provision Policy."
Decide where the signature will be plased and click Sign.
Sign with a Qualified Electronic Signature
Sign with a Qualified Electronic Signature
To sign a document using a Qualified Electronic Signature, follow these steps:
Open the email you received and click "View and sign document."
You will be redirected to Autenti to review the document.
Select a qualified signature provider from the available options.
Check the box: "I hereby declare that I know and accept the content of the attached files and accept the provisions of the Autenti Platform Terms and Conditions and the Autenti Trust Services Provision Policy."
Choose where your signature will be placed on the document and click Sign.
Follow the authentication steps required by your selected provider. This may involve:
Two-factor authentication (e.g., SMS code or email verification).
Three-factor authentication (e.g., identity confirmation via a trusted certificate or banking login).
Complete the signing process as instructed by the qualified signature provider.
Once signed, the document will be securely stored and available for review in the system and in your email.
Filter data
Filter data
Use the filter by eSignature status to get information about documents in various statuses. For example, select the "Pending" status and set the time range to the past month to identify and remind recipients about the need to sign the document.
Track document status
Track document status
The document status will be updated to Pending, Signed, or Declined based on the employee's action.
The status will be visible in the document list and preview mode.
When hovering over the status, users can see the eSignature provider and the type of signature used.
Receive notifications
Receive notifications
Email notification: An email with a link to Autenti will be sent to the employee.
Task creation: A task with a Sign button will be created in the employee’s task list.
Dashboard notification: A notification will appear on the employee’s dashboard.
