The External Recruiter role is designed for third-party recruitment partners who help companies find and submit candidates for open vacancies. As an External Recruiter, you've been invited by a company to collaborate on their hiring process directly through our platform.
Log into PeopleForce
Log into PeopleForce
When you are added to the system as an external recruiter, you will receive an email invitation from PeopleForce.
To log into your account:
Click on the Get started in the invitation email.
You will be directed to a screen where you can create a password and submit it.
The next step will be to log in using your email and the password created.
You will be logged in and taken to the PeopleForce account.
In the future, you can use the PeopleForce login screen to log in by entering your email address and the password you just configured.
External recruiters have their profiles where you can set basic settings and integrate their email clients (e.g., Microsoft Outlook or Gmail) for streamlined communication. To access it, complete the following steps:
Click your name in the upper right-hand side of your screen.
Select Account settings.
Choose the desired language from the drop-down menu in the Language field.
If required set the desired time zone from the drop-down menu in the Time zone field.
Save settings.
You can also enable two-factor authentication and connect you email clients.
What an external recruiter can access
What an external recruiter can access
External recruiters have a specific set of permissions designed to balance functionality with security. Generally, external recruiters can view vacancies to which they are assigned, add and edit candidates they have provided.
Vacancy management
Vacancy management
In the Vacancy tab, you will find the list of vacancies to which they have been assigned.
When you click a vacancy you've been granted access to, you'll see the Pipeline with the hiring stages and candidates' progress. After you assign a candidate to a vacancy, they automatically get to the 1st stage.
You can then move it between stages by dragging it with your mouse. Each column shows the number of candidates currently in that stage.
Qualified field displays the number of candidates who are actively taking part in the recruitment process, while the Disqualified field shows the number of candidates who have been removed from consideration at any stage of the hiring pipeline.
The Vacancy details tab provides an overview of the open role you're working on. Here, you can view key information such as:
Vacancy status (e.g., Open or Closed)
Job location, department, and employment type
Hiring lead and progress (e.g., 0 of 1 filled)
Priority level and job description
This tab helps you better understand the role’s requirements and context before submitting candidates.
In the Activity tab, you can monitor all the actions done within the vacancy.
You can also preview the vacancy on the career site and share it.
Add company candidates
Add company candidates
In the Candidates tab, you can find the list of all your candidates. You can add them to the system by uploading the CV, manually and by using PeopleForce Prospector.
Upload from CV
Click the Add candidate button and choose to upload a resume from your computer.
Some parameters, like name and surname, must be added manually, but the system extracts others automatically.
Manual addition
Manually add candidates who contact you directly. In the Candidates tab, click Add a candidate > Add manually, complete the required fields with available information, and click Save to create their profile.
Add a candidate using PeopleForce Prospector plugin
Install the PeopleForce Prospector plugin for Chrome.
Add candidates from LinkedIn, job websites, and other sources.
The plugin parses candidate information, allowing seamless addition to the desired vacancy with automatic information filling.
Candidate Management
Candidate Management
All candidates you added to the system are stored in one place - the Candidates tab. The table displays the following data:
Full name: The candidate's full name.
Evaluation: After the interview, the candidate can be given a score, as recorded in the scorecards by all interview collaborators.
Application: The vacancy the candidate applied for, along with their current stage in the pipeline.
Added: The date the candidate was added to the system.
Recently contacted: The date of the candidate's last interaction, which can include various actions:
Sending a letter: The date of the most recent email communication.
Sending an offer: The date the candidate was last sent a job offer.
Interview: The date of the candidate's most recent interview.
Manual edit: If a user manually updates the Recently contacted field, it reflects the date of this manual edit.
You can select multiple candidates from the database and perform bulk actions like sending emails to share new vacancies or updates, adding or removing tags to organize candidates, assigning them to relevant job openings, etc.
In the Candidates tab, use the checkboxes to select candidates, either individually or by selecting all on the current page.
After making your selection, use the bottom action bar to send emails, manage tags, or assign candidates to vacancies.
Actions within the candidate profile
Actions within the candidate profile
When you click on a candidate's name, you are taken to their profile with key information about them and the hiring process.
Within this profile, you can do the following actions:
Leave notes about candidates with key details and decisions.
Move the candidate between stages, disqualify or delete from the vacancy.
Schedule interviews with the candidate and the collaborators assigned to the vacancy.
Request scorecards while scheduling an interview and view them in the corresponding tab. Scorecards are useful tools for gathering feedback from interviewers about candidates. They provide a structured format for evaluating candidates based on specific criteria. If you are taking part as an interviewer, you can also submit a scorecard.
Send emails to the candidate. In addition, the company email templates are available for you.
Upload documents regarding the candidate and view the files you added.
View the history of your activities with the candidate.
