Most exports in PeopleForce (people, candidates, vacancies, assets, leave balances, survey results and more) are prepared in the background. When an export is ready, you get a notification and an email with a download link. Every export also appears on one page: Settings → Exports.
Download an export
Go to Settings → Exports. The list shows the newest exports first, 20 per page. Find the export you need and click Download available under its name to download the file.
What the columns show
Name: the type of export, for example Candidates, Vacancies or Assets, and its status. Records: how many rows the file contains. Employee: who started the export. Date: when the export was started.
Export statuses
Download available (green): the file is ready to download. In progress (yellow): PeopleForce is still preparing the file. Download expired (grey): the file is older than 30 days and can no longer be downloaded. Export the data again to get a new file.
Good to know
Files are kept for 30 days after they are ready. The page lists exports made by everyone in your company, and anyone who can open it can download any file on it. Administrators have access by default; other roles need the Exports settings page granted in Roles & permissions. You can't start or delete an export on this page; start exports from the page that holds the data, using Export to.