This article provides comprehensive guidance on integrating employer accounts with various job sites in the PeopleForce system. It covers the process of adding accounts, publishing vacancies, managing publication statuses, integrating existing publications, and synchronizing candidate data from job sites to the PeopleForce system.
Start with adding your account to a job site
To add your account to a job site, go to "Settings > Integrations". From there, choose the integration with one of the job sites: Work.ua, Robota.ua, or HeadHunter.
Click Install button. In the window that pops up, enter the username and password to your employer's account.
Important! You can only add an integration with an employer account.
The successfully added account will appear in the installed integration.
Add multiple employer accounts to the system
To incorporate multiple employer accounts into the system, you can seamlessly integrate accounts from various job sites like Robota.ua, Work.ua, and Headhunter simultaneously.
To add extra accounts, simply replicate the process. Navigate to the integration section and select the logo of the desired job site you wish to integrate with. Then, input your username and password for that specific site. It's a straightforward process that allows you to manage multiple accounts with ease.
Important! When you publish a new vacancy, you will be able to choose which account to use. Once it is published, the employer account cannot be changed.
Vacancy integration and publication
Step 1: Start by creating a new vacancy within the Recruiting section. Ensure that the title and description for the job site match the corresponding fields in the Details and Description sections. Proceed to fill in all mandatory fields for the new vacancy and save your changes.
Step 2: In the created vacancy, navigate to the Promotions tab and click on the Add button. From the dropdown menu, choose the employer account and select the desired job site for publication.
Step 3: Complete all required fields and then click on Save. To publish a vacancy on Work.ua, ensure you possess an available publication of the appropriate type. If you intend to create a draft instead, there's no necessity to specify the publication type.
You can follow the same procedure to publish a vacancy on robota.ua and Headhunter.
Publication statuses
Draft - you have added an account; it is in the process of filling in the fields for future publication on the site.
Published - your job is successfully published on the specified job site, and candidates are synchronized (if the employer API is available and working).
Inactive - you have disabled candidate synchronization, but the publication will still be active on the site.
Erroneous - your publication, for example, does not contain the required fields or there is some other error. You can always see it on the page of this publication. If you have questions about a displayed error, you can always contact us.
Integration with an existing publication on the job site
If you already have an active job posting on the site, you can link this existing publication to a vacancy in PeopleForce. This allows you to continue working with the same posting while keeping all new candidates in a single vacancy pipeline.
To link an existing publication:
Create a vacancy in the Recruit tab or open an existing one.
Go to the Promotions tab and click Add.
Select the employer account and job site you want to work with.
In the publication settings, choose the option to link an existing publication instead of creating a new one.
The system will show a searchable list of active job postings from the selected job site. Find and select the publication that corresponds to your vacancy.
In the same window, configure candidate synchronization:
All candidates: choose this option if you want to import the full history of applicants from this publication on the job site. All candidates associated with this posting will be transferred to the vacancy in PeopleForce.
From selected date: choose this option if you want to import only candidates who applied on or after a specific date. Existing postings often have a long history of candidates, and limiting synchronization to a specific date helps avoid importing outdated applications and keeps your pipeline clean and manageable.
If you select From selected date, set the date from which you want to start importing candidates (for example, today to work only with fresh applications).
Click Save to complete the integration.
Once the existing publication is linked, new candidates who apply via that job site will be automatically transferred to the connected vacancy in PeopleForce according to the candidate synchronization settings.
Candidate synchronization
Once a vacancy is integrated with a publication on a job site (whether it was created from PeopleForce or linked as an existing publication), candidates who apply on the job site will automatically be transferred to the connected vacancy in PeopleForce according to the selected synchronization option.
What candidates will be transferred?
Robota.ua: Candidates who are not on the black list, whose applications haven't been archived and not rejected with respect to the job.
Work.ua and Headhunter: All candidates
Have Headhunter API for candidates' transfer is paid for all regions except Ukraine. You can check the cost with your manager at Headhunter or on the Headhunter website.
What candidate data will be transferred?
The following data is transferred (if available for the candidate):
First and last name
Photo
Cell phone
E-mail address
Resume (Work.ua only supports transferring the text of the resume)
Cover letter
Date of birth
All candidates transferred from Robota.ua, Work.ua and Headhunter receive the appropriate source in PeopleForce and an attached link to their application on the job site.
Headhunter candidates also have a list of skills transferred to the system.
How often are candidates transferred?
Candidate transfer is one-way: from the job site to PeopleForce. Synchronization starts once the vacancy publication is successfully integrated and saved. After that, candidate data is updated every 60 minutes.