Permissions for the Job tab let you control what employees, managers, team leads, and custom roles can see in job-related information in employee profiles. You can configure access for separate Job tables, choose which fields are visible, and decide whether users can view only current records or also past and scheduled ones.
You can use these settings to:
control visibility of system and custom fields in the Job tab
allow users to view or edit specific Job tables
limit access to historical records
manage access to hire and tenure information separately from termination details
Where to set up Job tab permissions
Go to Settings > Security > Roles & permissions, open the role you want to edit, and in the People section, open the Job tab.
How Job tab permissions work
In the Job tab, permissions are configured separately for the following tables:
Positions
Work status
Job profiles
Lifecycle
For Positions, Work status, and Job profiles, you can set access for individual fields.
Available permission levels:
None - the field is hidden
View - the field is visible but cannot be edited
Edit - the table can be edited
If at least one field in a table is set to Edit, edit access applies to the whole table. For example, if a user can edit one field in the Positions table, they can edit the whole Positions table.
Some fields in the Positions table are always visible and cannot be hidden:
Position
Department
Location
Manager
These fields remain visible because they are used across employee profiles and other areas of the system.
Historical records
Each of these tables also includes a Historical records permission. This setting controls whether users can see only the current record or also past and scheduled records.
If Historical records is disabled, users see only the active record in that table.
If a table is editable, Historical records is enabled automatically.
Configure access to Lifecycle information
The Lifecycle table is configured differently from the other Job tables.
Instead of setting permissions for individual fields, Lifecycle permissions are grouped into two parts:
Hire and tenure information (Starts on, Experience before hire, Tenure, Total work experience)
Termination details (Termination date, Last day in the office, Type of termination, Reason for termination, Eligible for rehire, Description, termination-related custom fields)
This lets you control whether a role can view general employment timeline information, termination-related information, or both.
Adjust Job tab access for each role
Set up access for each role based on what information users need to see or manage in employee profiles.
For example, employees usually only need access to their current job information. In the Positions table, they may need to see fields such as Position, Department, Location, and Manager, while some custom fields can stay hidden. In Work status or Job profiles, you can leave only the fields that are relevant to the employee and hide the rest. In the Lifecycle table, employees may need access only to Hire and tenure information, while Termination details can remain hidden.
Managers may need broader visibility for their team members. For example, they may need to view selected fields in the Positions and Work status tables, as well as historical records to understand past or scheduled changes. In the Lifecycle table, they may need access to Hire and tenure information, while Termination details can still remain hidden if this information should stay restricted.
HR managers and administrators usually need the broadest level of access. They may need to view or edit all fields in the Positions, Work status, and Job profiles tables, work with historical records, and access both Hire and tenure information and Termination details in the Lifecycle table.
Review each role separately and decide which fields, tables, and historical records are necessary for that role, so users can work with the information they need without seeing data that is not relevant to them.