PeopleRecruit offers robust GDPR feature, providing a seamless way for companies to obtain consent from candidates regarding the use of their personal data.Follow these steps to enable and configure GDPR features:
Enable GDPR features
To activate GDPR compliance settings:
Navigate to Settings > Recruit settings > GDPR.
Click Enable GDPR Features to activate compliance tools.
Set up the GDPR feature
PeopleRecruit has introduced two new types of consents in the GDPR feature section:
Consent for recruitment processing (Mandatory) – This consent allows the processing of a candidate's data for the current vacancy. To mandate consent from all applicants during the application process, simply check the "Show required consent on career site" checkbox.
Consent for future recruitment (Optional) – This consent permits the storage of a candidate's data for future vacancies. If you wish to request consent for future recruitment (optional) from all applicants during the application process, check the "Show optional consent on career site" checkbox.
Manage data retention
Set a data retention period—the timeframe for storing candidate information after they apply.
Include a privacy policy link in consent request emails so candidates can review your terms.
Display the contact email of the privacy officer on the consent request page for easy access.
Set up the consent request email
To request candidate consent via email, customize the email subject and message using variables for personalization. This request can be sent to candidates manually added to the database, referred or sourced individuals, or those whose retention period is nearing expiration and need to be retained for an extended period, such as in a talent pool.
Request consent from the candidate profile or in bulk
Recruiters can now manage candidate consent through the new "Data & privacy" tab in the candidate profile. Here’s what you can do:
✅ Send consent requests (limited to once every 24 hours to prevent spam).
✅ Copy a unique consent request link and share it via LinkedIn, messaging apps, or other channels—not just email.
To request consent in bulk, select the candidates from the candidate base and click the three dots icon. The Request consent button will appear—click on it to initiate the request. You can also use the filter to narrow down the candidates based on their consent status.
Candidates receive a GDPR consent request via email with a link to review the privacy policy and choose to accept or decline. If they have any questions or wish to request data deletion, they can easily reach out to the privacy officer using the provided contact email.
Track GDPR status & consent records
After candidates provide or decline consent, their GDPR status is visible within their profile and in the candidate database.
Filter candidates by consent status
Use filters to track candidates based on their consent status for Recruitment Processing or Future Recruitment. The available consent statuses are:
No Consent – Candidates who have not provided consent.
Active – Candidates who have provided valid consent.
Revoked – Candidates who have withdrawn their consent.
Expired – Candidates whose consent period has ended.
