Scheduling an interview with a candidate through PeopleForce is simple and ensures all details are organized in one place.
Schedule the interview without calendar integration
Schedule the interview without calendar integration
Follow these steps to create and manage interviews effectively:
Navigate to the Recruit tab and open the database of candidates or vacancies.
Open the candidate’s profile, go to the Interview section, and click on Schedule interview.
Fill out the necessary details:
Select the vacancy.
Choose the interview method.
Specify the location (e.g., an address or a link for an online meeting).
Set the date and time of the interview.
Indicate the duration.
Add interviewers (ensure to include yourself if you’re participating).
Check Invite Candidate if you want to send an email invitation directly to the candidate. Leave unchecked if the event is only for the recruiters’ calendar.
Enable Request scorecard to include a link to the candidate’s scorecard in the invitation email.
Choose the template for the invitation letter.
The system has an integration option with Zoom (by selecting a Zoom meeting location), for scheduling interviews and direct synchronisation of meetings. You can view the instruction for the integration by clicking here.
Schedule interviews with Google Meet
Schedule interviews with Google Meet
To schedule an interview with Google Meet, open a job candidate. In the Interviews tab select the Google Meet method.
⚠️ For your information, this feature is only available for companies that have installed Google integration at the company level. You will need to reinstall the integration to get new accesses.
All the Interviewers will see the scheduled interview in the Me section > Interviews tab. The candidate receives an email invitation letter and joins the interview using a button in the email or Google Calendar.
⚠️ The integration works in one direction. If you make changes to a meeting in Google Calendar, those updates won't reflect in PeopleForce. However, if you make changes to events in PeopleForce, they will be updated in the Google Calendar within a minute.
Schedule interviews with Microsoft Outlook
Schedule interviews with Microsoft Outlook
To schedule an interview with Microsoft teams, open a job candidate. In the Interviews tab select the method.
2. Choose the interviewers, including yourself if you'll be participating. Determine the interview's length, usually ranging from 30 minutes to an hour. Ensure the candidate is invited by ticking the appropriate box and verifying their email address in the candidate card.
3. Let the system analyze the interviewers' schedules to find available time slots. Select a suitable time slot that accommodates everyone's availability. Click "Save" to confirm the interview. The system will then send out calendar invites to all participants, including the candidate.
4. All the Interviewers will see the scheduled interview in the ''Me'' section >'' Interviews'' tab. Join the interview at the scheduled time using the "Join" button provided.
⚠️ The integration works in one direction. If you make changes to a meeting in Microsoft Outlook calendar, those updates won't reflect in PeopleForce. However, if you make changes to events in PeopleForce, they will be updated in the Microsoft Outlook calendar within a minute.
View scheduled interviews
View scheduled interviews
Once you create an interview with a candidate, all participants involved will have the details displayed in their personal calendars. It's important to note that these events will not be visible in the company calendar. To access the information about scheduled interviews, navigate to the My Activities section and click on the Interviews tab. Here, you'll find a comprehensive list of both upcoming and completed interviews.
Track hiring productivity of recruiters
Track hiring productivity of recruiters
To track the productivity of recruiters and hiring success in the company, utilize the Recruiter activities report available in the Reports tab. In the Recruit section, access this report to view statistics on all recruiters and their interactions with candidates in the system, including the number of interviews conducted.
