In the hiring process, different participants have varying levels of access based on their roles. Below is an overview of each vacancy role and their default permissions.
Roles in the hiring process
Hiring lead – The recruiter responsible for managing a vacancy. They have full access to all candidates, can edit vacancy details, and receive notifications about updates and new candidates.
Team members – Additional recruiters and managers involved in hiring. They can view all candidates but cannot edit details or modify the vacancy.
External recruiters – Third-party professionals who help fill vacancies. They can only access the vacancies assigned to them and manage candidates within those vacancies.
Permissions overview
Each role has specific permissions, and some actions require additional access settings in the Roles and permissions section.
No – The employee does not have access to perform this action.
Yes – The employee has access by default.
Requires permission – Access can be granted manually in the Roles and permissions > Recruit section.
| Hiring lead | Team members | External recruiter |
Access to the Recruit functionality | Requires the Access to recruitment module permission | Requires the Access to recruitment module permission | Yes |
Vacancies |
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View all vacancies | Requires the Show all vacancies permission | Requires the Show all vacancies permission | No |
Create a new vacancy | Requires the Create new vacancies permission | Requires the Create new vacancies permission | No |
Edit a vacancy | Yes | Requires the Edit vacancies permission | No |
See vacancy salaries | Requires the Show vacancy salaries permission | Requires the Show vacancy salaries permission | Yes |
Candidates |
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View all candidates within the company | Requires the Show all candidates permission | Requires the Show all candidates permission | No |
View all candidates for an available vacancy | Yes | Yes | No |
Manage candidates (add and edit new ones, move them between stages) | Requires the Manage candidates permission | Requires the Manage candidates permission | Yes |
Add comments | Yes | Yes | Yes |
Submit scorecards | Yes | Yes | Yes, if asked |
Export candidates | Requires the Export data permission | Requires the Export data permission | No |
View offers | Requires the Manage offers permission | Requires the Manage offers permission | No |
Manage offers | Requires the Manage offers permission | Requires the Manage offers permission | No |
Delete candidates | Requires the Delete candidates permission | Requires the Delete candidates permission | Yes |
View candidate salaries | Requires the Show candidate salaries permission | Requires the Show candidate salaries permission | Yes |
View candidate sensitive fields | Requires the Show candidate sensitive fields permission | Requires the Show candidate sensitive fields permission | Yes |
Candidate's Card |
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View the candidate's general information | Yes | Yes | Yes |
View CV and cover letter | Yes | Yes | Yes |
View data on experience and education | Yes | Yes | Yes |
Generate a resume | Yes | Yes | Yes |
Hire a candidate as an employee | Requires the Add new employees permission | Requires the Add new employees permission | No |
Schedule interviews | Requires the Manage candidates permission | Requires the Manage candidates permission | Yes |
View scheduled and completed interviews | Yes | Yes | Yes |
Create tasks related to the candidate | Requires the Manage candidates permission | Requires the Manage candidates permission | No |
View the history of tasks related to the candidate | Yes | Yes | No |
Send emails | Requires the Manage candidates permission | Requires the Manage candidates permission | Yes |
View email history | Yes | Yes | Yes |
Send tests | Requires the Manage candidates permission | Requires the Manage candidates permission | No |
View submitted tests and their results | Yes | Yes | No |
Upload the candidate's documents | Requires the Manage candidates permission | Requires the Manage candidates permission | Yes |
View the candidate's uploaded document | Yes | Yes | Yes |
Request consent to the collection and processing of personal data | Yes | Yes | No |
View the history of actions in the candidate's card | Yes | Yes | Yes |
Hiring plan |
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View hiring plan and requests | Requires the Hiring plan permission | Requires the Hiring plan permission | No |
If a participant needs access to restricted actions, an administrator must update their permissions in the Roles and permissions section.