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Vacancy roles and permissions

An overview of each vacancy role and their default permissions

Updated over 3 weeks ago

In the hiring process, different participants have varying levels of access based on their roles. Below is an overview of each vacancy role and their default permissions.

Roles in the hiring process

  • Hiring lead – The recruiter responsible for managing a vacancy. They have full access to all candidates, can edit vacancy details, and receive notifications about updates and new candidates.

  • Team members – Additional recruiters and managers involved in hiring. They can view all candidates but cannot edit details or modify the vacancy.

  • External recruiters – Third-party professionals who help fill vacancies. They can only access the vacancies assigned to them and manage candidates within those vacancies.

Permissions overview

Each role has specific permissions, and some actions require additional access settings in the Roles and permissions section.

  • No – The employee does not have access to perform this action.

  • Yes – The employee has access by default.

  • Requires permission – Access can be granted manually in the Roles and permissions > Recruit section.

Hiring lead

Team members

External recruiter

Access to the Recruit functionality

Requires the Access to recruitment module permission

Requires the Access to recruitment module permission

Yes

Vacancies

View all vacancies

Requires the Show all vacancies permission

Requires the Show all vacancies permission

No

Create a new vacancy

Requires the Create new vacancies permission

Requires the Create new vacancies permission

No

Edit a vacancy

Yes

Requires the Edit vacancies permission

No

See vacancy salaries

Requires the Show vacancy salaries permission

Requires the Show vacancy salaries permission

Yes

Candidates

View all candidates within the company

Requires the Show all candidates permission

Requires the Show all candidates permission

No

View all candidates for an available vacancy

Yes

Yes

No

Manage candidates (add and edit new ones, move them between stages)

Requires the Manage candidates permission

Requires the Manage candidates permission

Yes

Add comments

Yes

Yes

Yes

Submit scorecards

Yes

Yes

Yes, if asked

Export candidates

Requires the Export data permission

Requires the Export data permission

No

View offers

Requires the Manage offers permission

Requires the Manage offers permission

No

Manage offers

Requires the Manage offers permission

Requires the Manage offers permission

No

Delete candidates

Requires the Delete candidates permission

Requires the Delete candidates permission

Yes

View candidate salaries

Requires the Show candidate salaries permission

Requires the Show candidate salaries permission

Yes

View candidate sensitive fields

Requires the Show candidate sensitive fields permission

Requires the Show candidate sensitive fields permission

Yes

Candidate's Card

View the candidate's general information

Yes

Yes

Yes

View CV and cover letter

Yes

Yes

Yes

View data on experience and education

Yes

Yes

Yes

Generate a resume

Yes

Yes

Yes

Hire a candidate as an employee

Requires the Add new employees permission

Requires the Add new employees permission

No

Schedule interviews

Requires the Manage candidates permission

Requires the Manage candidates permission

Yes

View scheduled and completed interviews

Yes

Yes

Yes

Create tasks related to the candidate

Requires the Manage candidates permission

Requires the Manage candidates permission

No

View the history of tasks related to the candidate

Yes

Yes

No

Send emails

Requires the Manage candidates permission

Requires the Manage candidates permission

Yes

View email history

Yes

Yes

Yes

Send tests

Requires the Manage candidates permission

Requires the Manage candidates permission

No

View submitted tests and their results

Yes

Yes

No

Upload the candidate's documents

Requires the Manage candidates permission

Requires the Manage candidates permission

Yes

View the candidate's uploaded document

Yes

Yes

Yes

Request consent to the collection and processing of personal data

Yes

Yes

No

View the history of actions in the candidate's card

Yes

Yes

Yes

Hiring plan

View hiring plan and requests

Requires the Hiring plan permission

Requires the Hiring plan permission

No

If a participant needs access to restricted actions, an administrator must update their permissions in the Roles and permissions section.

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