Vacancies can be added to the system in two ways: by converting an approved vacancy request form directly into a vacancy or by manually creating a new vacancy in the Vacancy tab. This ensures flexibility in managing your recruitment process, whether starting from a predefined request or building a vacancy from scratch to suit your hiring needs.
Create a vacancy
Create a vacancy
In the Vacancy tab, HR Managers or Recruiters can easily create a vacancy by clicking Add Vacancy and completing the following steps:
Fill in the details:
Set status: Define the current status of the vacancy.
Set priority: Determine the urgency and importance of the role.
Set criteria: Outline the key requirements and qualifications.
Set salary range: Specify the compensation range for the position.
Tags & skills: Add relevant tags and required skills for easy categorization and filtering.
Custom fields: Include any additional information unique to the position.
2. Vacancy description: Provide detailed information about the vacancy.
3. Pipeline: Select the previously created funnel for the vacancy.
4. Application: Select fields that candidate needs to fill in when they apply from career site.
5. Collaborators: Assign roles, including the person responsible for hiring, team members, and external recruiters.
Hiring lead is the recruiter responsible for managing the vacancy. They have full access to all candidates and can edit vacancy details. Hiring Leads also receive notifications about vacancy updates and when new candidates are added.
Team members are additional recruiters and managers involved in the hiring process. They have the ability to view all candidates but cannot edit candidate details or make changes to the vacancy.
🪄 Tip: Only users with access to the Recruit module can be selected as a Hiring Lead or Team Member.
External recruiter - external recruiters are third-party professionals hired to help fill vacancies within your company. They can only access the vacancies to which they are assigned and can add and manage their candidates within those vacancies.
Change the status of the vacancy
Change the status of the vacancy
After the vacancy is filled, change the status of the vacancy in the vacancy board to Closed. All participants in the hiring process will receive notification on their email, that the vacancy status was changed to Closed.
Manage vacancies
Manage vacancies
All vacancies across the company are efficiently stored in one place—the Vacancy tab. Every vacancy can be edited, duplicated, or archived as needed. Open vacancies can also be previewed to see how they appear on the career site.
Filter data
Filter data
You can apply a wide range of filters to find specific vacancies based on various criteria:
Status: Filter vacancies by their current status (e.g., open, closed, pending).
Position: Search for vacancies by job title or position.
Department: Narrow down vacancies by department.
Priority: Find vacancies based on their assigned priority level.
Location: Narrow down vacancies by location, etc.
Vacancies display information about vacancy name, status, location, department, qualified candidates count, assigned tags, responsible hiring person, and the vacancy's open duration.
Export vacancy data
Export vacancy data
You can export all vacancy data in Excel and CSV formats by clicking the three dots icon. The file will contain the list of all vacancies in the system with information about vacancy priority, tags, employment status, position, division, hiring lead, etc.
🪄Tip: Use the filter to export vacancy information by department, division, etc. For example, you can export data specifically for vacancies in the Marketing department.
