Track how much time employees spend on their key work by setting up projects. A project can be anything you want to measure, for example a client, an internal initiative, or an activity like coding, code review, testing, or remote and office work.
Before you start
Project tracking must be on. Go to Settings → Features and, in the Time group, turn on Project tracking. Without it, Manage projects isn’t shown and no project field appears on timesheets.
You need the right permission. Creating, editing and archiving projects requires Access attendance data across the company, on the Time tab of a role. Administrators have it.
Track attendance at the company level
All tracked time is shown in one place under Attendance in the sidebar. In the company view, you can see each employee’s working hours for the period, including the time they’ve recorded against projects in their submitted timesheets.
Create a project
Go to Attendance and click Manage projects at the top right.
Click New project.
Fill in the details:
Name — what employees will pick on their timesheet
Emoji — one is filled in for you, and you can change it
Code — optional, a short reference such as a job number. Each code must be unique, and employees can search projects by it.
Description — optional, what the project covers
Save the project.
The project list has an Active and an Archived tab, and a search box that finds projects by name or code.
Add employees to a project
Open the project from the list.
Click Person.
Choose one or more employees and save.
⚠️ Employees can only choose projects they’re assigned to. A project with nobody on it can’t be selected on a timesheet.
Remove an employee
On the project page, click ⋯ next to the employee and select Remove. The hours they’ve already recorded stay on the project, but they can no longer choose it for new entries.
💡 If the employee’s attendance policy has Project required turned on and this was their last project, they can’t clock out until they’re added to another project.
See project hours
The project page shows one month at a time. Use the arrows to move between months, or Current month to come back. You’ll see:
Total hours recorded on the project
Average per employee
a daily chart of hours
each employee’s Worked and Break time
Filter the data
Use the search box and Filter to narrow the list by employee, employment type, team, department, division or location. The chart, Total hours and Average per employee update to match.
Nudge employees
From the company view in Attendance, you can remind employees who still need to submit their timesheets. Click the nudge icon next to an employee, and they’ll receive a notification reminding them to submit.
Export the data
From a project’s page: click ⋯ and choose Export to Excel or Export to CSV. The export includes each employee’s worked and break hours for the month you’re viewing, which you can use for payroll and reporting.
For a specific employee: filter the project page to that employee first, then export.
From the project list: the export includes each project’s name, code, description and number of employees, but no hours.
The export is sent to you by email when it’s ready.
Make projects required
If some employees work only on projects, you can turn on Project required in their attendance policy, so every time entry must be linked to a project.
⚠️ Assign projects before turning it on. Anyone on the policy without a project won’t be able to record time at all, including new joiners.