Manage attendance tracking on the company level

The system provides a comprehensive overview of all visits on a single screen for a specified period, simplifying attendance tracking and management.

Users can access the Attendance tab to monitor company-wide time and drill down into individual employee details regarding their working hours and overtime.

With the ability to apply filters, attendance can be monitored by position, department, division, and more. Additionally, users can export attendance reports in .xlsx or .csv formats for further analysis and prompt employees to submit their timesheets.

Enable time tracking in the settings

If your company wishes to utilize project tracking, the first step is to enable it in the settings. To do so, go to Settings -> General -> Time and check the box labeled Enable Project tracking.

Track employee attendance

All time tracked at the company level is conveniently displayed in one centralized location on the Attendance page. This makes it easier than ever to monitor and manage the working hours of all employees in your organization.

Filter the data

Use the filters to find attendance information for specific groups of employees. This lets you quickly get the data you need based on your criteria.

You can filter the attendance list by Employee, Position, Department, Division, Project (if projects are enabled for your company) and much more.

You can also filter the list by your company's custom employee fields. This helps when the group of employees you need exists only in your custom fields.

For example, say your company tracks contract types in a custom field with the values Permanent and Contractor. You can filter the list to show only contractors and review their hours on their own before preparing invoices or payroll, without scrolling through the whole company.

Custom field filters follow the same permissions as the People Directory:

They're available to users whose role has the Allow advanced search across your directory permission.
Each user only sees the custom fields they're allowed to view.

If you don't see custom fields among the filters, ask your administrator to check your role's permissions.

💡 Filtering by custom fields is currently available under a feature flag. To start using it, please contact us at support@peopleforce.io.

Nudge employees

From the attendance tab, you can directly nudge employees who still need to submit their timesheets, ensuring timely and accurate record-keeping. To do this just click on the nudge icon, and a friendly reminder will be sent to an employee.

💡All employees who are nudged will receive a notification reminding them to submit their timesheets.

Export the reports

The attendance export feature allows you to get the data you need in your preferred format. You can group data by:

months or days, or individual records, and include comments;
in hours and minutes;
in XLSX or CSV format.

You’ll receive a notification in the notification bar when the export is ready. Simply click it to start the download.

👉 The Difference shows the remaining time by subtracting the Worked hours and the Total leave (which is the sum of Paid leave and Unpaid leave) from the Expected hours.

Specific employee data

If you need data for a specific employee, you can click their name. When you click the info icon next to Expected hours, you’ll see the breakdown of working hours pulled from the employee’s active Work pattern (by weekday, including the total).

Manage permissions

In the Roles & permissions section, under Edit role/New role → Company → Time, you can give the permission to manage attendance on the company level.

⏱ Experience the convenience and efficiency of Time as it simplifies time tracking and enhances attendance management in your company.