Time to fill report
Updated over a week ago

Time to fill is a report, that contains all the information about the total number of days from the date of opening a vacancy to the date of its closure. This report is used to analyze recruitment performance and efficiency.

Getting Started with Filters

By applying filters such as Date Range, Candidate Level, or Hiring Lead, you can refine your search and obtain the specific information you require.

Once you have your data filtered, you can see the number of vacancies, the number of applications received, the number of employees in the hired stage, and the average number of days it takes to fill a vacancy.

Average time to fill can be a useful metric for understanding the time it takes to fill a vacancy from start to finish.

Understanding the Report

To gain insights into your hiring process, refer to the table below which displays the following information:

  • Date when the vacancy was opened;

  • Total number of candidates for each vacancy;

  • Number of employees hired for each vacancy;

  • Minimum and maximum fill time for each vacancy;

  • Average time taken to fill each vacancy.

Sorting options in the "Time to hire" report

In the "Time to hire" report, you have the option to sort the data to view, for example, vacancies with the highest number of candidates or those with the slowest hiring process. Here's how to do it:

Generate detailed reports by position, division, department or location

Generate detailed reports based on various parameters such as position, department, location or division. Simply select the desired parameter and the report will provide a comprehensive overview of the relevant data.

For example, if you select "Departments" the report will provide information on the number of vacancies, candidates, and hired employees for each department in your organization.

All reports can be exported to XLSX or CSV format by clicking on the three dots in the upper right corner.

Configuring access rights to "Time to Hire" report in PeopleForce

In PeopleForce, you have the ability to configure access rights to the "Time to Hire" report. Follow these simple steps:

  1. Go to "Roles and Permissions" in the settings.

  2. Select the role you want to configure and click "Edit."

  3. Scroll down to the "Reports" section in the role editing window.

  4. Select "Time to hire" in the "Company Reports" field.

  5. Save the settings.

Once you have saved the settings, users with the corresponding role will have access to the "Time to Hire" report.

Please note that you must have the appropriate administrator rights to be able to configure access rights.


In conclusion, the use of this report can provide insights into the efficiency of your recruitment processes and allow for strategic decision making around recruitment.

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