Request forms are a functionality that makes HR routines more flexible and gives HR managers an auxiliary resource for communicating in processes and approving any kind of request from employees and managers.
Request Forms can be changed, setting up access for different departments and locations, selecting who can see and send requests.
Access to Vacancy request configuration
To begin, navigate to Settings and select Forms. Choose Vacancy request to start customizing the form.
Creating the Vacancy request form
The Vacancy request form is structured with three customizable blocks tailored to accommodate your company's specific requirements:
Details block: Here, you can assign a name to the form and provide a brief description.
Approvals block: This section allows you to define the individuals authorized to approve the vacancy request.
Submission permissions: Specify the individuals or groups permitted to submit
the vacancy request in this block.
Vacancy request management
In the Hiring plan section, administrators and authorized employees can view, search, and filter all created and submitted requests by request status, department, location, or division.
They can also edit, withdraw, or delete the vacancy request form.
All requests can be exported in Excel or CSV format.
Vacancy request approval process
Notification: All specified individuals in the Vacancy request template receive notifications via email and in the system notification bar to approve the vacancy.
Sequential approval: If there are multiple approvers, notifications are sent in a pre-configured sequence. In our scenario, first approver is a specific employee, second is the Hr manager.
Converting approved request to vacancy
Once approved, administrators and authorized employees can easily convert the request into a vacancy. All entered data is automatically transferred to the corresponding fields in the vacancy form.
