With Recruit, you can effortlessly create and post vacancies on job portals, review candidates in a centralized database, and engage HR managers and employees in the hiring process. Let’s dive into the key features and benefits.
Centralized vacancy management
Centralized vacancy management
All vacancies across the company are efficiently stored in one place—the Vacancy tab. Here, you can manage vacancies according to their status, ensuring a smooth and organized hiring process:
Draft: Can be edited, copied, or archived.
In review: Can be edited, copied, or archived.
On hold: Can be edited, copied, or archived.
Cancelled: Can be edited, copied, or archived.
Open: Can be previewed, edited, copied, or deleted.
Closed: Can be edited, copied, or archived.
Archived: Can be edited, copied, restored, or deleted.
Filter data
Filter data
You can apply a wide range of filters to find specific vacancies based on various criteria:
Status: Filter vacancies by their current status (e.g., open, closed, pending).
Position: Search for vacancies by job title or position.
Department: Narrow down vacancies by department.
Priority: Find vacancies based on their assigned priority level.
Location: Narrow down vacancies by location, etc.
Vacancies display information about vacancy name, status, location, department, qualified candidates count, assigned tags, responsible hiring person, and the vacancy's open duration.
Export vacancy data
Export vacancy data
You can export all vacancy data in Excel and CSV formats by clicking the three dots icon. The file will contain the list of all vacancies in the system with information about vacancy priority, tags, employment status, position, division, hiring lead, etc.
🪄Tip: Use the filter to export vacancy information by department, division, etc. For example, you can export data specifically for vacancies in the Marketing department.
Add a new vacancy
Add a new vacancy
Click Add vacancy and proceed through the following steps:
Details: Set status, priority, criteria, salary range, tags, skills, and custom fields.
Vacancy description: Provide detailed information about the vacancy.
Pipeline: Select the previously created funnel for the vacancy.
Application: Select fields that candidate needs to fill in when they apply from career site.
Collaborators: Assign roles, including the person responsible for hiring, team members, and default interviewers.
Hiring lead - recruiter responsible for the vacancy;
Team members - additional recruiters and managers that might participate in hiring or decision-making.
Default interviewers - users that will be automatically added to interviews when scheduling. Interviewers don't have access to the vacancy but only to the candidate's full name, photo and resume.
Change the status of the vacancy
Change the status of the vacancy
After the vacancy is filled, change the status of the vacancy to Closed. All participants in the hiring process will receive notification on their email, that the vacancy status was changed to Closed.
Additional resources
Additional resources
Guide how to grant permissions to the Recruit module, see Set up roles and permissions.
Guide how to create a custom role for a recruiter ans assign it to an employee, see Create a custom role for Recruiter.